PRIVACY & CONFIDENTIALITY NOTICE

1. JETAANC will make every effort to safeguard all personal information you submit. Once submitted, the information from your application shall only be shared with the Scholarship Selection Committee for review. Your application information shall never be shared with or sold to outside entities.

2. If you are selected as a scholarship awardee, the following information will be shared in a public announcement of results: your name, your school, and essay question response excerpts related to your interests, activities, and goals. No other personal information about scholarship awardees shall be shared.

3. Your name and contact information will be stored securely by JETAANC and may be used only by JETAANC for contacting you in the future for follow-up purposes. 

 

By completing this form, you affirm that you, and your parent or legal guardian, if you are less than 18 years old, have read and understand this notice and are voluntarily sharing your information with JETAANC.

 

 

GENERATIVE ARTIFICIAL INTELLIGENCE (AI) USAGE NOTICE

1. JETAANC reserves the right to use AI tools to evaluate information submitted by applicants, as well as tools that detect AI-generated content.

2. JETAANC will take all reasonable precautions to secure confidential information from unauthorized access, use, disclosure, or exposure to AI tools that utilize user data to train models.

3. JETAANC reserves the right to disqualify applications if there is reasonable evidence of AI-generated content that is:

   1. not disclosed

   2. factually inaccurate, and/or 

   3. misrepresents the applicant's identity, knowledge, capabilities, and intentions.

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By submitting information to JETAANC, you acknowledge that you have carefully read this notice and understand that your information may be exposed to AI technology and assessed for AI-generated content.

 

You also affirm that the information you are submitting to JETAANC is your own work, is factually accurate to the best of your knowledge, and authentically represents your identity, capabilities, and intentions.

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APPLICATION INSTRUCTIONS

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• Starting Your Application: The application form is hosted on Airtable and requires a login for security purposes. If you already have an Airtable account, you can use your existing account login information. If you haven’t used Airtable before, you will need to create an account (email and password or use your Google account or Apple ID).​

• Updating Your Application: The application form is one page, so it must be filled out completely in order to submit it. To make changes to your application, you will need to submit a new response. The most recent submission received by the application deadline will be considered your final submission.​

• Submission Confirmation: After submitting your application, you will receive a confirmation email. The email will include a copy of your responses for your review.

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APPLICATION FORM

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Part 1: Personal Information

• First and Last Name

• Date of Birth

• Personal Pronouns

• Race / Ethnicity / Region(s) of Origin

• First / Second / Third-Generation Immigrant Status

• Referral Information: Where did you hear about this scholarship?

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Part 2: Contact information

• Email Address

• Phone Number

• Mailing Address

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Part 3: Academic Information

• High School Name

• High School Website URL

• Current Cumulative GPA

• Expected Graduation Date

• Which institution(s) of higher education have you applied to, been accepted to, or plan to attend? (enter up to 5)

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Part 4: Household Information

• Number of people in your household

• Household's total combined annual income in the previous year

• Free / reduced-price meal qualification

• Highest level of education completed by a parent / legal guardian

• Current housing situation

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Part 5: Essay Questions

We suggest typing your responses in a separate document and then copy/pasting them into the application to ensure you have a backup.

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1. [Text Entry - max 500 characters] Motivations: What are your motivations for applying for a scholarship from the JET Alumni Association of Northern California & Nevada? Please share how you see yourself as a good fit.

2. [Text Entry - max 2000 characters] Community Engagement & Service: Describe your extra-curricular activities and how they demonstrate commitment to community engagement and service. 

3. [Text Entry - max 2000 characters] Japan-Related Experience: Describe any connections to Japan and/or any Japan-related experiences or interests.

4. [Text Entry - max 4000 characters] Explain the significance of Japanese culture in your life. Describe one or more experiences with Japanese culture, language, or people that have impacted your life thus far. How have these experiences influenced your future plans?​​

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Part 6: Supporting Documents

Please prepare these three documents as PDF files (10 MB max) and save the files using your name in the filename format indicated below.

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• Current official transcript​

• [Optional] Resume​​

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LETTERS OF RECOMMENDATION

Requirements:

• Two letters are required. New letters of recommendation can be submitted up until the application deadline, but only two letters will be considered when evaluating your application.

• Letters should be submitted by a teacher, coach, employer, or other member of the community who can speak to your character and qualifications for this scholarship.

• Letter writers cannot be family members.

• Letters must be submitted on letterhead, (e.g., school or business letterhead) when possible, and saved in PDF format.

Submission Instructions:

• Letters must be submitted through a form by the letter writers. Please share this link with them: https://airtable.com/appjZRrL8sXj6tu2y/pagizkXWBdGWX0sKR/form

• Letters may be submitted before your application is complete. They must be received no later than the application deadline.

• Make sure your letter writer has your email address. They will be able to enter your email in the form, so that you will receive a notification when the letter is submitted.

• If you or your letter writers have any questions, please contact scholarship@viaprograms.org.​​​